Itinerary in tourism or in travel means a planned, or scheduled routine of a trip. It is the most essential part of a trip, whether it’s a road trip or any other. Further, the itinerary provides details of a trip. It’s like a guidebook to one would have to follow during the trips and travel. Planning a trip is important because, without planning, it could be a disaster. However, to make your trip successful as well as to fulfill the purpose of your trip, the itinerary plays a great role.
The key components of the travel itinerary are as follows:
1: Interest:
In short, the itinerary should be based on interest. Interest depends on tourists, your destination of interest should be the one that attracts tourists to visit, and it should be capable of attracting the maximum number of people. Further, just keep in mind the place you are going to or taking others. You must have sufficient knowledge about the merits and demerits of visiting. Therefore, focus on the area’s local culture so that you can guide your tourists regarding the environment and atmosphere.
2: Budget and Cost:
The budget is the major element of the itinerary. Further, you should decide on the place and accommodations within the required budget and should have an idea of meeting the required expenses.
3: Name your Tour:
After deciding the destination and budget, choose an attractive and unique name for your tour related to the places you are going to visit. If possible, create a board of images of desired locations to enhance more attractions, i.e. mountains, hiking tracks, camps, bonfires, waterfalls, snow hiking, para-gliding images, etc.
4: Highlight Major Locations:
Enlist the major locations and areas which you will come across during your tour so that you could go through the idea of locations to be traveled.
5: Duration and Details about Departure/Arrival:
- How many days and nights?
- How many people are going?
- How many people are going to share your room and accessories?
- What time you are departing from which place and when you are arriving also give a drop-off location.
- Name of residence (hotel name or camping location etc.)
- Is that a five-star or 4-star hotel, or camps are provided by you, or one should bring its own?
6: List of Detailed Plans for Each Day:
Give each day a detailed plan by date and time and brief the visiting areas of that particular day.
7: Services you providing and What is Inclusive and Exclusive of your Service:
Entry tickets (if any).
Jeep or train rents.
Paragliding or tolls.
8: Complete Details of Specific Things:
Meals (mention the meal menu, breakfast, lunch, and dinner timings).
Wake up alarms.
Morning calls.
Gathering point.
Weather information.
Personal clothing (winter or summer clothes, raincoats, etc.).
Guide tourists if any equipment is needed during travel (torchlight, hiking equipment. Camps, photography, phone call bills, life jackets, swimming costumes,s, etc).
9: Transportation Exclusive of your Service:
Mention if you going through the service other than your usual vehicle. e.g., train, jeep, lifts, boating, or option of hiking.
10: Perfect Timing:
Make sure that you can manage time according to the plan and tell other participants too to be on time as per plan.
11: Payment Methods:
Either you are taking cash only or via debit cards. Further, you make payments in advance to confirm the booking and also give the proper bank account details on top of your itinerary plan.
12: In case of Emergency:
Mention if you are giving first aid if an emergency occurs.
13: Test Drive your itinerary:
Once you have planned an itinerary, once and last have a look at it to check if you are missing something to mention, and inviting some knowledgeable person for suggestions is beneficial for a safe trip.
To help you out below we have listed 10 free itinerary templates. Meanwhile, these templates are created by keeping the needs of the user in mind. So we are confident that our users will be happy to use them. Further, you can easily edit and customize them according to your needs. So hurry up..! and get these free and amazing itinerary templates. However, you must try them out.
